Overview

BRICKBOX is a comprehensive platform designed to streamline various aspects of Human Resource management, offering a range of features that save both time and money. In this digital era, efficient HR management is not just a necessity; it’s a strategic advantage. BRICKBOX is here to empower your organization, simplify your HR processes, and elevate your operational efficiency.

We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and share your personal information when you use our software and services.

Personal Information

We collect personal information from you in a variety of ways, including:

• When you create an account and use our software, we collect information such as your name, email address, company name, and job title.
• When you submit time sheets and payroll data, we collect information such as your hours worked, pay rate, and deductions.
• When you contact our customer support team, we collect information such as your name, email address, and a description of your issue.

 

Use of Your Personal Information

We use your personal information to provide you with our software and services, and to improve the user experience. We also use your personal information to:

• Process time sheets and payroll data.
• Generate reports for you and your employer.
• Communicate with you about our software and services.
• Provide customer support.

 

Location Data Permission

BRICKBOX may request permission to access and collect location data from users to provide location-based services. This may include real-time geographic location data when the app is actively in use (foreground location access) or even when the app is not actively in use (background location recording).

Purpose of Location Data Collection

We use location data to enhance the functionality and user experience of our application. Specifically, we collect location data for the following purposes:

• Remote Attendance (Foreground Process): To facilitate attendance for users working remotely, the app requires foreground location access to verify that the user is within a 50-meter radius of the designated remote site, confirming their presence.
• Geofencing (Foreground Process): The app uses geofencing to determine if the user is within a designated area. This feature helps ensure users are present at specific locations as required for their tasks, enhancing the accuracy and reliability of remote attendance services.
• Location Recording (Background Process): For users who frequently travel or have tasks outside their office premises, the app records their locations in the background. This background location recording provides a continuous and accurate record of locations visited and times, which is essential for documenting official tasks and visits without requiring the app to be open continuously.

 

Justification for Location Data Collection

Why Do We Need Background Location Access?

Background location access is essential for the application’s feature of continuous location recording, especially for users who frequently travel for field visits or have official tasks outside their office premises. This functionality allows users to seamlessly send their location data to the HRM web, enabling accurate monitoring of movements and visit timings. Location data is acquired at a frequency of 60 times per hour and transmitted 4 times per hour to the HRM web, initiated when the user presses the “Submit” button on the mobile punch interface. The recording continues until 10 PM and stops automatically. Users are always notified when this recording begins, ensuring transparency and awareness.

Why Do We Need Fine Location Access?

Fine location access is required to ensure high accuracy in location recording, which is crucial for the functionality we provide. This access enables the app to determine the user’s precise location using GPS and other sensors, allowing for accurate recording of specific places visited and exact times of presence. This level of precision is vital for users who frequently travel for field visits, ensuring reliable capture of their movements.

Core Functionality of Location Recording

The location recording feature is a core functionality of our application because it provides essential support for users who work remotely or frequently visit various sites. It enables accurate recording and documentation of their locations, ensuring accountability, operational efficiency, and compliance.

Transparency and User Notification

We clearly communicate to users when background location recording starts and ends. The user is explicitly notified when location recording begins, typically triggered by pressing the “Submit” button on the mobile punch interface. The recording continues until 10 PM, after which it automatically stops, providing a clear end to the recording period. These notifications ensure transparency and keep users informed throughout the process.

User Control

Users have full control over their location data. When the “Submit” button is clicked, users are prompted to accept or decline the location recording option. If they do not accept, the recording will not start. If they accept, the recording will continue only until 10 PM. Users are notified about the entire process, ensuring they are always aware of when their location is being recorded and for how long.

Data Security and Retention

At BRICKBOX, we prioritize the security and privacy of our users’ data. We do not share user data with any external entities. All data collected is exclusively accessible to authorized users within the Human Resource Management (HRM) web system and the Mobile application. This data is used solely for the intended purposes of the system, ensuring that user information remains confidential and secure.

By enabling location services, including both foreground location access and background location recording, you consent to the collection, use, and sharing of your data as described in this Privacy Policy. You have full control over your location data and can manage your permissions at any time. If you have any questions or concerns about how your location data is used or wish to withdraw your consent, please contact us directly.

Sharing Your Personal Information

We share your personal information with your employer, so they can manage your payroll and other HR functions. We may also share your personal information with third-party vendors who help us provide our software and services. However, we will only share your personal information with third-party vendors who have agreed to protect your privacy and keep your information confidential.

Protecting Your Personal Information

We use a variety of security measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:

• Encrypting all personal information stored in our systems.
• Using strong passwords and multi-factor authentication for all user accounts.
• Regularly auditing our systems for security vulnerabilities.

Your Choices

You have several choices regarding how we use and share your personal information. You can:

• Access and update your personal information at any time.
• Request that we delete your personal information.
• Opt out of receiving marketing communications from us.

To exercise your choices, please contact us at info.brickbox@monicotechnologies.com.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. If we make any significant changes, we will notify you by email or by posting a notice on our website.

Contact us

If you have any questions about this Privacy Policy, please contact us at info.brickbox@monicotechnologies.com